QuickBooks Online Integration

Run your plant in Cetec ERP. Keep your books in QuickBooks Online. Cetec ERP becomes the operational system of record for production, inventory, purchasing, and order management, while QuickBooks Online remains the financial system of record for AR, AP, and bank reconciliation.

Cetec ERP + QuickBooks Online Can Help You

Keep QuickBooks Online for financials while adding a full manufacturing platform around it
Eliminate duplicate entry between operations and accounting
Standardize on one operational source of truth that feeds one financial source of truth
Generate invoices in Cetec ERP and have them land in QuickBooks automatically
Approve vendor vouchers in Cetec ERP and post them as bills straight into QuickBooks
Close the month faster with clean AR/AP and summarized GL activity from real shop-floor activity
Maintain accurate job costing that reflects actual production, purchasing, and inventory movement
Protect accounting data from edits on the floor by enforcing a one-way sync from Cetec to QuickBooks
Keep non-operational expenses (payroll, legal, rent, insurance) in QuickBooks without touching operational workflows

How The Integration Works

Cetec ERP owns the operational process, QuickBooks Online records the financial impact.

1. Customers & Vendors

Created and updated in Cetec ERP
Pushed to QuickBooks with address, contact info, payment terms, and tax settings
Cetec remains the master record so QuickBooks cannot overwrite shop data

2. Orders, Jobs, and Shipments

Sales orders are quoted, booked, scheduled, built, and shipped in Cetec ERP
When an order ships or closes, Cetec creates the invoice and pushes it to QuickBooks

3. Purchasing and Receiving

Purchase orders are issued and received in Cetec ERP
Vendor invoices are entered as vouchers and three-way matched to POs and receipts
Vouchers push to QuickBooks as vendor bills

4. Inventory and Costing

Part masters, quantities, and costs live in Cetec ERP
Inventory transactions, FIFO costing, and landed cost are handled entirely in Cetec
QuickBooks receives only the financial results through invoices, bills, and GL summaries

5. Finance and Close

Finance teams live in QuickBooks to apply customer payments, pay vendors, reconcile bank activity, and close periods
AR, AP, and GL in QuickBooks are always driven by operational reality from Cetec ERP

Other Features Include

Automatic push of customers and vendors from Cetec to QuickBooks when records are created or updated
Real-time invoice sync triggered when orders ship or close
Vendor vouchers in Cetec ERP sync directly to QuickBooks as bills
Item/part creation sync so invoices and bills use correct item references
Optional summarized GL posting for inventory, COGS, and variance activity
Controlled overwrite rules to keep QuickBooks aligned with operational data from Cetec
Event-based sync with no manual exports or nightly batch jobs

Setup Guide

For technical setup, field mappings, and configuration details, see: https://cetecerp.com/support/documentation/qbo-integration.html